Free templates
Parking enforcement templates
Eight editable starting points for the documents private parking runs on, from violation and booting notices to tow authorizations, appeal letters, sign specs, and apartment and HOA rules. Every one opens with a notice to have your attorney review it, and lists the questions to ask.
Template terms: please read before downloading
- Not legal advice. Lotably is a software company, not a law firm. These templates are general samples for information only, and using them does not create an attorney-client relationship with anyone.
- Laws vary. Rules on private parking charges, signage, notices, fines, towing, booting, debt collection, privacy, and HOA governance differ by state, province, county, and city, and change over time. A template may be incomplete or wrong for your situation.
- Attorney review required. Have an attorney licensed where you operate review and adapt a template before you use it, and follow their advice over anything in the template.
- As is, at your own risk. The templates are provided as is, without warranty of any kind. You are responsible for how you use them, and to the fullest extent the law allows, Lotably is not liable for any loss or claim arising from their use. Your use is also governed by our Terms of Use, including its disclaimers and limits of liability.
- Your use only. You may edit and use the templates for your own operation or association. Don’t resell them or offer them to others as legal advice.
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Parking violation notice template
Private lot operators, property managers, and enforcement companies
A one-page private parking violation notice with the details that make a charge clear and collectible: evidence, amount, how to pay, and how to dispute.
What’s inside
- Notice details
- Why you received this notice
- Amount due
- How to pay
- How to dispute this notice
- If this notice is not paid
- Contact
Questions to ask your attorney
- What must a private parking notice include where we operate, and must it quote our posted terms?
- Are late fees or increases allowed here, is there a limit on the amount, and do they have to be on our signs?
- Which debt collection rules apply if we refer unpaid notices to a collection agency?
- Is our wording clearly a private charge and not something a driver could mistake for a government ticket?
Property enforcement agreement template
Enforcement and tow companies, and the property owners they work for
A sample agreement between a property owner and a parking enforcement operator covering authorization, signage, charges, towing, revenue, insurance, and termination.
What’s inside
- Authorization and scope
- Signage
- Parking rules and charges
- Enforcement methods
- Authorized vehicles, permits, and guest passes
- Payments, revenue, and fees
- Disputes and refunds
- Records and reporting
- Insurance
- Indemnification
- Compliance with laws
- Data and privacy
- Term and termination
- Independent contractor, notices, governing law, and general terms
- Exhibit A: Property and enforcement details
- Exhibit B: Charge schedule
Questions to ask your attorney
- Do we need a license, registration, or permit to enforce parking on private property here?
- Is booting allowed, and what signs, notices, and release steps does towing require at this property?
- Is a revenue split with the property owner permitted or regulated for our type of enforcement?
- What insurance coverage and limits should we carry, and how should indemnification be worded?
- Which privacy and license plate data rules apply to the information we collect?
HOA parking policy template
HOA and condo boards, and community association managers
A sample parking policy for homeowners and condo associations: resident permits, guest passes, prohibited parking, enforcement steps, notice and hearing, and fines.
What’s inside
- Purpose and authority
- Definitions
- Resident vehicles and permits
- Guest parking and guest passes
- Prohibited parking
- Enforcement
- Notice and hearing before a fine
- Fine schedule
- Appeals
- Collection of fines
- Amendments
- Adoption
Questions to ask your attorney
- Do our governing documents give the board authority to adopt parking rules and impose fines?
- What notice-and-hearing procedure must we follow before fining an owner in our state?
- Are there limits on fine amounts or continuing fines, and can fines be collected by assessment or lien?
- What does our state require before towing from association property?
Booting notice template
Private lot operators and enforcement companies where booting is allowed
A windshield notice for a booted vehicle: why it was immobilized, the removal fee, how to pay, how fast the boot comes off, and how to dispute it.
What’s inside
- Do not attempt to move this vehicle
- Notice details
- Why this vehicle was booted
- Amount to remove the boot
- How to pay and get the boot removed
- When the boot will be removed
- How to dispute this boot
- Contact
Questions to ask your attorney
- Is booting on private property allowed where we operate, and do we need a license or permit?
- Is there a cap on the boot removal fee, and must the amount appear on our signs?
- Is there a maximum time to remove the boot after payment, or a limit on how long it can stay on?
- What dispute rights, receipts, or written statements must we give the driver?
Appeal decision letter template
Operators, property managers, and associations that review parking appeals
Two versions of a reply to a contested parking notice, one upholding the charge and one dismissing or reducing it, with evidence, reasons, and next steps.
What’s inside
- Version A: appeal denied, charge upheld
- Version B: charge dismissed or reduced
- What you contested
- Evidence we reviewed
- Our decision
- Reasons for the decision
- What happens next
- Further options
Questions to ask your attorney
- Are our payment deadline and any late fee after a denied appeal allowed where we operate?
- Which further review options should the letter describe, and how should we word them?
- Which debt collection rules apply if an upheld charge stays unpaid?
- How long should we keep appeal letters and the evidence behind them?
Apartment parking rules template
Apartment owners, property managers, and leasing teams
A lease addendum for apartment parking: vehicle registration, permits, guest passes, prohibited parking, warnings and fines, towing, appeals, and a signature block.
What’s inside
- Purpose and scope
- Vehicle registration
- Permits and assigned spaces
- Guest parking
- Prohibited parking
- Vehicle condition, storage, and repairs
- Warnings and fines
- Towing
- Appeals
- Changes to these rules
- Acknowledgment
Questions to ask your attorney
- Can parking rules be added to a lease by addendum, and can we change them during the lease term?
- Are there limits on parking fees and fines in a residential lease here, and may we charge them to a resident ledger?
- What signs, notices, and procedures does towing from residential property require here?
- How should we handle reasonable accommodation requests for accessible or reserved parking?
- What notice must we give before removing an inoperable or stored vehicle?
Towing sign spec sheet
Property owners, managers, and tow companies ordering tow-away signs
A checklist for private property tow-away signs (wording, size, placement, lighting, contact details) with sign rules from seven states and links to verify them.
What’s inside
- Property and sign order
- Required elements
- Size, lettering, and color
- Placement
- Lighting and visibility
- Contact details on the sign
- Installation and upkeep record
- Known state sign rules (MD, FL, TX, CA, GA, OH, IL)
Questions to ask your attorney
- Which state statute and city or county ordinance set the sign rules for this property?
- Does the sign need a permit, and must it show the tow company, its license number, or a maximum charge?
- How long must signs be posted before towing can start?
- Do our existing signs meet the current rules, or do they need stickers, an addendum, or replacement?
Template questions
Are these templates legal advice?
No. They are general samples written by Lotably, which is not a law firm. Parking, towing, booting, notice, and debt collection laws vary by state, county, and city, so have an attorney licensed where you operate review and adapt any template before you use it.
Can I use and edit them for my business?
Yes. You may download, edit, and use them for your own parking operation or association, at no cost, after your attorney reviews them. Please don’t resell them or present them as legal advice to others.
Do I have to use Lotably to use the templates?
No. They work with any enforcement setup. If you do run on Lotably, citations already carry the notice details, photos, payment link, and contest page these templates describe.
Does the towing sign spec sheet cover every state?
No. It lists sign rules for Maryland, Florida, Texas, California, Georgia, Ohio, and Illinois, each with a link to the statute so you can read the current text. Other states and many cities have their own rules, so check with your attorney and local officials before you order signs.
Where can the booting notice be used?
Booting on private property is restricted or banned in some states and cities, and others require a license, specific signs, a fee cap, or a release deadline. Have an attorney licensed where the property is review it first.
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